How to reduce the cost of implementing a CRM software

It is very rare for CRM expenses to fall under budget and most companies are naive to the real costs of developing a new CRM system. CRM costs need to be clearly evaluated before they decide how to implement a new CRM.

With constantly growing customer data needs, most companies decide to go digital with a CRM (Customer Relations Management Tool) to fulfill their sales and marketing needs. CRMs help organizations to maintain up-to-date customer information and use funnels for more leads conversion. And, while some of them offer a sliding membership based on your needs at reasonable prices, they can still be a huge cost for businesses and especially new start-ups. The need for effective CRM systems is as important as ever, with the economy in a fragile state of recovery. However, the scope for introducing much-needed technology remains restricted, with budgets often still tight. 

Here we're discussing a few ways to make sure your CRM works for you and your bottom line, regardless of which CRM you choose.

Make sure you first map your needs carefully.

The better-positioned vendors will provide proper pricing if you specify the more detailed requirements. Based on proper pricing, you can identify the most competitive options, and identify the capabilities that you can lack if you have difficulty reaching your budget. Many organizations rush to select a vendor with an undefined set of requirements in the expectation that the vendor will develop the final specification. As it is in the vendor's interest to maximize the commercial value of the project, you can expect to pay around 50% more through this approach at this point. 

Go for cloud-based if possible

Choose between a CRM cloud version or an on-site version. It's time to take up the cloud! The cloud version provides most of the same services with certain features for personalization. Except you are a big business with a complete communication system that you need to integrate into an on-site CRM, the cloud option is okay for you and will save you a lot of upfront costs. With a cloud version you can make your CRM mobile flexible so your staff can log in from anywhere: their mobile phone, home computer and work, of course. This can improve the efficiency of your team and make everything work more smoothly in your sales & marketing division. 

Negotiate well before buying

Although your budgets in the down economy can be tighter, the vendors are likely feeling the same, so there is usually plenty of room for negotiation. Whereas the software and day rates tend to be a key negotiating target, the number of business days offered by the vendor must also be examined to determine whether they are relevant to the project. Talk to an independent CRM consultant if, in doubt, they can often add a great deal of value for modest outlay in this area.

Don't overload on your software 

There are thousands of unused software in the shelves that collect dust; do not add to that. The software can tend to be purchased for a much larger group than that is actually intended to be used by. Few CRM providers penalize you progressively for buying software, so often it is useful to start small and add the licenses you need. You may well find that you need much less of software than you thought. 

Pick the right implementation partner 

Each partner is not equal. You must do research so that you can find a partner that has a history of delivering on time with the limited change orders. You will ideally work with a partner with pre-designed components which can draw on to accelerate the design process and save you money. 

It is incredible how cost-effectively CRM systems can be deployed by using your imagination and defying several of the conventions of CRM implementation. Budget constraints can sometimes be useful as the need is the mother of the invention after all. 

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